Panel members required for the Touring Fund for Theatre and Dance

Published: 25 Apr 2022

Creative Scotland is seeking individuals to join the decision-making panel for the next round of the Touring Fund for Theatre and Dance.

Creative Scotland’s Touring Fund for Theatre and Dance was developed in consultation with members of the touring Theatre and Dance sector, in collaboration with the Federation of Scottish Theatre, and is a response to the recommendations of the Review of Theatre and Dance Touring in Scotland.

The fund has opened for its latest round of applications in April 2022, and this round is to support high quality work to tour throughout Scotland and for the touring sector to continue to re-engage with audiences, delivered through partnerships between touring artists/companies in conventional and non-conventional formats and staging.

Creative Scotland is now looking for external panellists to be part of the decision making panel for the fund, which will take place on Monday 18 July 2022. The Touring Fund panel will comprise of four Creative Scotland staff and five external Panel Members contracted through this process to work together.

You can find more information about the Touring Fund criteria and objectives at: www.creativescotland.com/touringfund.

The desired outcome of this funding deadline will be to fund work of high artistic quality and ambition that provides a balance of:

• Work that will support venues, theatres, artists, companies and producers to continue to re-engage their audiences and develop their engagement with their locations and communities
• Work that will provide the public with opportunities to access high-quality live performances
• Art form and genre
• New work and restaging of previously successful work
• Work of different scales in terms of production and audience sizes
• Good geographic spread across Scotland. This will include a consideration of venues and touring networks outside the main Central Belt cities and venues across the Central Belt who are under served with theatre and dance. The decision-making panel will balance the geographical spread of the projects that will be supported:
• Work that is created by a diverse range of artists and producers
• Work for a diverse range of audiences

The experience and expertise of the Panel Members will need to address, and will collectively reflect, the different types of work, scale and range of touring projects.

Our Requirement - Panel Members Commitment

• Panel members will be paid a fee of £200 per day.  This will cover training, preparation work and panel meeting attendance (excluding VAT if applicable).
• Panel training will be a half-day session (via Microsoft Teams online meeting).
• Panel preparation work will involve reading Touring Fund applications and assessments in order to participate in the decision-making process at the Panel. Reading will take up to 2 to 3 days depending on the number of applications received.
• Panel attendance will be 1 day (via Microsoft Teams online meeting). Panel members will also assist the Chair in finalising feedback on decisions at the end of the meeting.
• A senior member of Creative Scotland staff will act as Panel Chair and will be responsible for running the business of the meeting.

Experience and Skills

We are looking for independent, professional Panel Members with sufficient availability and flexibility to respond to this opportunity. 

External Panel Members will be expected to hold credible professional knowledge and expertise of the Theatre and Dance Touring sector in Scotland, either from a venue programming perspective or as a maker/producer of work that tours, as well as experience of budgeting, project development, management and evaluation.

Relevant training will be provided.

Deadline

The deadline for applications is 12pm, Friday 13 May 2022, through the Scottish Government e-Tendering System, Public Contracts Scotland. Please note, on the 18th April 2016 it became a legal requirement for all Scottish public sector bodies to use PCS to advertise all regulated procurements.

Tenderers will be advised of our decision by email no later than Tuesday 24 May 2022. Tenderers should note that there will be no feedback given to unsuccessful tenders.

Visit the Public Contracts Scotland website

Timescale

• Deadline for tenders: 12pm Friday 13 May 2022
• Decision notification: Tuesday 24 May 2022
• Panel Training: Monday 20 June 2022
• Panel Meeting: Monday 18 July 2022

The key deadlines for the next Touring Fund round are:

• Deadline for funding applications: Wednesday 1 June 2022
• Panel Decision Meeting: Monday 18 July 2022
• Decisions Announcement: w/c 25 July 2022

How to apply

The deadline for applications is 12pm on Friday 13 May 2022 through the Scottish Government e-Tendering System: Home - Public Contracts Scotland.

To apply for this opportunity, please register with PCS as a supplier if you are not already: Supplier Registration - Public Contracts Scotland.

Once registered, please then complete your application via the PCS Portal using Reference No. APR446686 at: View Notice - Public Contracts Scotland

How to register with PCS and submit a Tender Response via the PCS Postbox:

• Fill in your details at https://www.publiccontractsscotland.gov.uk/Register/Register_Supplier.aspx. Use your own name for the Organisation Name field and submit via Continue, which will take you back to the main page.
• You will receive an email from PCS with a link to activate your PCS Membership.
• Once you have activated your membership, log in again at: www.publiccontractsscotland.gov.uk/Access/Login.aspx
• At the top of the Home Page, go to Browse Notices and under the Filter Results, insert the Reference No field APR446686 and search to bring up Creative Scotland’s Notice Details.
• Open the Notice and choose Record your interest now. Then Save and Continue.
• Open the Notice again and you will be able to access the Document Tab, where you can open the Tender Brief document.
• Once you have completed all necessary documents, go to https://www.publiccontractsscotland.gov.uk/membership/Member_HistShow.aspx?ID=APR446686 and choose Go To Postbox on the right hand side.
• Create a Postbox Response and upload and submit your documents, and choose Despatch to complete the process.

Required documents for submission

• Background Details
• Schedule 4 – Signed Form of Tender to Creative Scotland
• 2 x A4 documents detailing how you meet the criteria detailed on Section 1.21

More information

For further information, please contact kelly.sweeney@creativescotland.com