Scotland + Venice

Last updated 10 April 2024

What personal information do we collect about you?

  • Contact information that you provide to us including your name and email address
  • Information contained in or relating to any communication that you send to us or send through the Scotland + Venice website including the communication content and metadata associated with the communication
  • Information about your computer and your visits to and use of the Scotland + Venice website including your IP address, browser type and version, operating system, referral source, length of visit, page views and how you navigate the website
  • Information that you provide to us when using the above services on the Scotland + Venice website, or that is generated in the course of the use of those services including the timing, frequency and pattern of service use.

What are our purposes for processing your personal information?

  • Allow you to use the services available on the website
  • Assess funding applications – see Funding Section
  • Share with panel members for application assessment and decision purposes
  • Events – see Events Section
  • Case Studies – see Case Studies Section
  • Send you email notifications that you have specifically requested
  • Send you communications and information, if you have requested it (you can unsubscribe at any time)
  • Deal with enquiries and complaints made by you
  • Administer the website
  • Personalise your experience of using the website
  • Keep the website secure and prevent fraud

What is our legal basis for handling and using your personal information?

Public Function - in the performance of tasks carried out in the public interest or in the exercise of Creative Scotland’s official authority as Controller including under the Public Services Reform (Scotland) Act 2010.

Consent - under article 6(1)(a) of the UK GDPR by providing any personal information to us when communicating through the website services e.g. registering to receive updates and/or accepting cookies, you give your consent for us to handle and use your personal information for the specified purposes. Your consent will be our legal reason for the purposes of complying with the Data Protection Laws.

If we collect any information about dietary or access requirements we also need your consent (under article 9(2)(a)) as this type of information is classed as special category data.

How long will we keep your personal information?

Funding – see Funding Section

Case studies – 5 years

Events – up to 5 years

Enquiries / complaints – 5 years

Mailing list - we keep mailing list personal information for as long as you wish to continue to receive information from us.

If you no longer wish to receive information from us you can unsubscribe at any time or contact us and request the removal of your personal information.