Our Voices

Last updated 10 April 2024

What personal information do we collect about you?

When you apply to this programme we will process personal information contained in your application, any supporting information and Creative Scotland’s reports e.g. End of Project Report which may include your

  • Name
  • Email address
  • Phone number
  • Postal address
  • Supporting application information which may identify you e.g. photograph (if applicable)
  • Electronic signature for successful applicants e.g. contained in the Agreement between Creative Scotland and the successful applicant (if applicable)

What are our purposes for processing your personal information?

Creative Scotland’s purposes of processing an Our Voices Programme Applicant’s personal information may include:

  • assessing the Applicant’s Our Voices application;
  • entering into an agreement with successful Programme Applicants;
  • assessing and evaluating programme projects e.g. monitoring reports, End of Project Report;
  • working with a third party(s) with specific sector expertise (with whom Creative Scotland will enter into a contract) to participate as a panel member in programme application assessment panel meetings;
  • working with a third party(s) with specific sector expertise (with whom Creative Scotland will enter into a contract) to assess your Our Voices application;
  • working with an independent research agency (with whom Creative Scotland will enter into a contract), to undertake research and create an evaluation and statistical report relating to the programme / project and/or impact of the programme / project;
  • undertaking research and evaluation of the application process e.g. to make improvements;
  • publishing reports provided to Creative Scotland by an external research agency;
  • publishing information regarding your Our Voices Programme Project on Creative Scotland’s website and social media;
  • inviting the Programme Applicant to participate in promoting, featuring and publicising the programme / project;
  • inviting the Programme Applicant to attend related cultural events; and
  • responding to requests for information received by Creative Scotland from the media otherwise than under Access to Information Laws.

What is our legal basis for handling and using your personal information?

Public Function - in the performance of tasks carried out in the public interest or in the exercise of Creative Scotland’s official authority as Controller including under the Public Services Reform (Scotland) Act 2010

How long will we keep your personal information?

3 years from the end of the programme.